eFiling Information Information for Clerks

The Authority designed its eFiling Portal with real estate, lien, and plat eFile programs such that they seamlessly integrate with the information management systems already used in your office every day. For instance, when participating in GSCCCA eFiling of real estate documents, your existing Land Records system is used to process the filings in a way in which you are already familiar. The Authority provides vendors with specifications and code samples for eFile System Certification. Because these eFile programs are integrated with certified vendor systems of a Clerk’s choosing, the Clerk’s office works with the vendor to receive training for processing real estate, lien, and plat eFilings.

The Authority developed the UCC eFile program to integrate with our eFile Portal, https://efile.gsccca.org, or to integrate with a vendor system similar to Real Estate eFiling. When using the eFile Portal, Clerks electronically review, and accept or reject UCCs. Upon acceptance or rejection of an electronically filed UCC, a filer’s account is updated and, if accepted, the UCC is automatically transmitted to the Authority for indexing. Clerks have the option to mandate UCC eFiling. For a complete list of Clerks mandating UCC eFiling, go to https://www.gsccca.org/file/ucc-forms. When using a vendor system, the Clerk’s office works with the vendor to receive training for processing UCC eFilings.

GETTING STARTED WITH UCC eFILING IF NOT USING A VENDOR INTEGRATED SYSTEM:

1. Contact Help Desk at help@gsccca.org or 1-800-304-5174 to schedule a training date and time.
2. Complete the scheduled training
3. Register all employees who will be reviewing eFile UCCs
4. E-mail all registered employees first and last names and user names to help@gsccca.org
5. Schedule an activation date
6. Begin monitoring http://efile.gsccca.org daily

All UCCs, whether eFiled or paper-filed, must meet the standard requirements and not contain any codified reason to reject.

GETTING STARTED WITH UCC eFILING WHEN USING A VENDOR INTEGRATED SYSTEM:

1. Contact Help Desk at help@gsccca.org or 1-800-304-5174 to request vendor login information for integrated UCC eFile.
2. Schedule an activation date
3. Once activated, begin monitoring vendor system daily for UCC eFilings

All UCCs, whether eFiled or paper-filed, must meet the standard requirements and not contain any codified reason to reject.