GSCCCA.org - GSCCCA Deed, Lien, and Plat Documents for the State of Georgia

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Deed, Lien, & Plat Documents

GSCCCA Deed, Lien, and Plat Documents for the State of Georgia
The documents listed here are authored and distributed by the Georgia Superior Court Clerks' Cooperative Authority (GSCCCA) for the recording, indexing, and filing of Real and Personal Property (Deed, Lien, and Plat) instruments for the State of Georgia; and related transmission of data from Clerks of Superior Court to the GSCCCA. For help, E-mail Phil Kobierowski at phil.kobierowski@gsccca.org 404-894-2552.

Indexing Standards

The following Standards are USEFUL TO CLERKS of Superior Court and those that perform indexing.

1.0 Indexing Standards for Real and Personal Property Records for the State of Georgia. 7-12-2006 (pdf, 844 KB). This document is used for the indexing of all Real Estate(Deed), Lien, and Plat instruments filed with Clerks of Superior Court in the State of Georgia. This is the latest version which has incorporated the recent changes specified in document 1.1 below.

1.1 Indexing Standards Changes in the 7-12-2006 Version (pdf, 388 KB). This helpful 9-page document lists the effective changes that were made to the previous version of the Indexing Standards (dated 6-22-2005) that have been incorporated into the current version (dated 7-12-2006) provided as document 1.0 above.

Local System Guidelines

The following Guidelines describe computer systems. They are most USEFUL TO VENDORS AND PROGRAMMERS of in-house Deed/Lien/Plat indexing software. They describe what local/county indexing systems must do.

2.1 Deed System Guidelines 4-10-2008 (157 KB, PDF). UPDATED VERSION. This version has guidelines for the 1990-1991 Historical Re-Indexing project appended at the end.

2.2 Lien System Guidelines. 5-29-2003 (126 KB). Read this AFTER you have the Deed System Guidelines. This defines changes from Deed System Guidelines that are applicable for a system to index Liens.

2.3 Plat System Guidelines. 5-9-2003 (70 KB). This should be a 'final draft'. I welcome your comments. Read this AFTER you have the Deed System Guidelines. This defines changes from Deed System Guidelines that are applicable for a system to index Plats.

2.4 File naming 5-12-2004 (36 KB).This doc is referenced in the Lien and Plat Guidelines docs above. It defines the filnames and headers that are to be used for sending Lien and Plat index data files to the GSCCCA. It does not apply to deeds.

2.5 Deed, Lien, Plat Certification 2-3-2004 (52 KB). Vendors seeking to get an indexing system certified should download this after they have read the corresponding Guidelines documents above. This document is for those interested in having their Deed, lien, or plat indexing system certified.

2.6 Deed Lien Plat IMAGE Specification 1-1-2006 (140 KB). This document contains the specifications for creation and delivery of deed, lien, and plat tif images to the GSCCCA for indexing locally and participation in the Statewide indexes project.

Extra Documents

Extra Documents:

3.1 Indexing Parties from Securitization Trusts and Mortgage-Backed Certificates 8-1-2006 (pdf, 620 KB). This training tutorial is designed to help indexers of Real Estate instruments understand and apply the Indexing Standards to this complicated category of instruments and parties. It is a challenging document that addresses what is believed to be the most difficult names to index, and it is intended only for those already familiar with the Indexing Standards.