LearnProjects & Programs > UCC System

Overview

Information about the Uniform Commercial Code Georgia (UCC) Central Indexing System

With the passage of legislation in 1993, the state of Georgia established a statewide system for the indexing of Uniform Commercial Code Georgia documents. Georgia became the first state in the nation to privatize this traditional state function by outsourcing the indexing of the instruments to a third-party vendor.

Under the current system, a secured party need only file in one county to receive statewide notification of his lien position. When a filing is presented to a local clerk of superior court, the clerk has 24 hours in which to transmit the UCC document to the Authority and the Authority then has 24 hours in which to add the filing to the statewide index. Prior to 1995, it was necessary to file in all 159 Georgia counties to receive statewide notification. The central index provides secured parties with greater protection while saving them both time and money.

The Authority provides free, statewide access to its database through search terminals installed in all clerk of superior court offices. Additionally, the system was upgraded to allow Internet access by subscription for parties desiring 24-hour, seven-day-a-week access.

UCC Administrative Rules

UCC Administrative Rules (Rev. July 1, 2023) were formally adopted by the Board of Directors of the Georgia Superior Court Clerks’ Cooperative Authority on July 1, 2023. You may access them here: UCC Administrative Rules

Checklist

To assist in filing UCCs properly in Georgia, checklists are available for filing the UCC Financing Statement (UCC-1), the UCC Financing Statement Amendment (UCC-3) and the UCC-11 Information Request. However, these checklists are not to be construed as providing legal advice.

Access the checklists by visiting our UCC Files & Forms section.

Enabling Legislation

For you convenience, you may access Title 11, Chapter 9 (UCC) of the Official Code of Georgia Annotated free of charge here: O.C.G.A.

Forms

To view UCC Files & Forms, please visit UCC Files & Forms.

UCC Fee Schedule

A. UCC Statements - Filing/Recording and Indexing:
(Fees paid to Clerk of Superior Court)

1. UCC Financing Statement
2. UCC Financing Statement with Initial Assignment
3. UCC Amendment
4. UCC Assignment
5. UCC Continuation Statement
6. UCC Termination Statement		 $25.00
$50.00
$25.00
$25.00
$25.00
$25.00
 

B. Miscellaneous Copy Fees at Clerk of Superior Court's Office:
(Fees paid to Clerk of Superior Court)

1. Uncertified copies, furnished without clerk's office
assistance, per page
2. Uncertified copies, furnished with clerk's office
assistance, per page
3. Uncertified copies, transmitted telephonically/electronically,
per page
Each page, after the first
4. Certified copy, first page
Each additional page		  
$.50

$1.00

$2.50
$1.00
$2.50
$.50


C. Certified Search Report, BY THE AUTHORITY ONLY:
(Fees paid to Georgia Superior Court Clerks' Cooperative Authority)

 1. Per Debtor Name Searched   $10.00

FAQ

X

UCC FAQ

The information listed below is not intended to be used in lieu of legal advice. It is intended to be used for informational purposes only.

This document section seeks to provide information that may be helpful in analyzing Article 9 of Title 11 of O.C.G.A. as of the enactment of the 2010 Amendments to Article 9 effective July 1, 2013.

You may also consult the UCC Administrative Rules.

NOTE: This document is for informational purposes only and no representations are made as to its accuracy or fitness for any particular purpose. This document does not provide legal or other advice and is not intended as a substitute for such advice to any extent.

  1. Where do I get the new forms?

    They are available on our website by clicking here. The forms are pdf fillable so they can be completed online and printed.

  2. Can I still use older versions of the forms?

    No. Forms submitted with a revision date prior to 04/20/11 will be rejected.

  3. Is there a change in where I file UCCs?

    No. UCC financing statements and UCC financing statement amendments must be filed with the Clerk of Superior Court of any county in the state of Georgia https://www.gsccca.org/clerks

  4. I understand if the collateral is defined as consumer goods and the secured obligation is under $5,000, then I have to assign a maturity date to the financing statement. Where do I put it on the form?

    There is not a specific place for the stated maturity date to be placed on the form, so we suggest placing it in Block 8 and adding the wording "Subject to a Maturity Date of (Month/Day/Year)."

  5. What are the reasons a Clerk of Superior Court can reject a filing?

    Please refer to O.C.G.A. § 11-9-516.

  6. What happens if a Clerk accepts a UCC filing that should have been rejected according to the list of reasons to reject?

    Whether the secured party has secured perfection through filing depends on many factors but filing alone does not equal perfection. Bottom line: the secured party is responsible for filing correctly.

  7. How do I terminate a UCC financing statement?

    Please use the financing statement amendment form (UCC3) and refer to O.C.G.A. § 11-9-513.

  8. How do I determine what name to enter when the debtor is an individual?

    Please refer to O.C.G.A. § 11-9-503.

  9. How will additional debtor names and secured party names be submitted?

    Please use the additional party names form(s), UCC1Ap or UCC3Ap https://www.gsccca.org/file/ucc-forms.

  10. What are the filing fees?

    UCC financing statement filings cost $25. Please refer to the UCC Fee List.

  11. What is the UCC5 Information Statement?

    A UCC5 Information Statement is filed with the Clerk of Superior Court by a person with respect to a record filed under that person’s name if the person believes that the record is inaccurate (no filing fee required), was wrongfully filed or the record was filed by a person not entitled to do so (the standard filing fee of $25 applies). The information statement must identify the record to which it relates by the file number and provide the reason the person believes the record is inaccurate or wrongfully filed.

  12. If a copy of the security agreement is filed with the UCC, is there a charge for the additional pages filed? Does the agreement have to be filed?

    The charge is $25 for the UCC. There is no requirement that the agreement has to be filed.

  13. May multiple actions be selected and submitted on the UCC3 amendment form? (i.e. a continuation and an party change)

    No. Multiple actions selected on one amendment are a reason to reject the filing. Please refer to O.C.G.A. § 11-9-516.

  14. When a UCC3 financing statement amendment is filed to continue an existing UCC1financing statement, how is the new effective period determined?

    Please refer to O.C.G.A. § 11-9-515(d).

  15. Does Georgia offer electronic filing of UCCs?

    Yes. Clerks of Superior Court may opt to offer UCC eFile. Please find more information here https://efile.gsccca.org/.

  16. I am terminating a UCC real estate. Do I include the debtor name on the UCC Termination?

    Yes. Include the debtor name in Block 6. Also for the Termination that is to be filed and recorded in the real estate records, make sure the original book and page number are listed in Block 1(a) and that Block 1(b) is checked.

  17. The debtor's address has changed. How do I get this address on record?

    Please file the UCC3 financing statement amendment. Enter the original/initial financing number in Block 1A. Check Block 5 and check that this amendment applies to the debtor and check the box that indicates that it is a change of name/address. Then give the current record name of the debtor in Block 6a or 6b. Then list the new address in Block 7c and also complete Block 9 as it applies.

  18. How do I file a financing statement that contains crops as collateral?

    Crops are treated as any other real estate related collateral and should be filed accordingly. Complete the UCC1 Financing Statement, attach the UCC Financing Statement Addendum (UCC1Ad) and mark box 13 and mark boxes 14, 15 and 16, if applicable.

  19. Is the original debtor name required on a financing statement amendment (UCC3) terminating the initial financing statement (UCC1)?

    It is not required to list the original debtor on the form.

  20. How are UCC financing statements and subsequent related financing statement amendments linked in the search system?

    UCC Amendments all require the original file number in Block 1(a). When searching, related UCC Amendments will be displayed in the search based on the linking of UCC original file numbers to UCC Amendments. Select "View Related Documents" to view linked UCCs.